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CAMPO – Digital project solution with myProjects

RPS partnered with the Capital Area Metropolitan Planning Organisation (CAMPO) in Austin, Texas, to modernise and streamline its project tracking and reporting processes. Delivered over six months, the implementation of myProjects provided CAMPO with a centralised, fit-for-purpose system that supports efficient program administration, real-time reporting, and greater transparency for staff, decision makers, and the public.

The challenge

Prior to adopting myProjects, CAMPO relied on disconnected spreadsheets, templates, and manual processes. This approach:

Consumed excessive staff hours for coordination and reporting
Created risks around data accuracy and version control
Limited executive and public visibility into project funding, timelines, and performance

CAMPO required a solution that could reduce administrative burden, improve reporting capabilities, and provide a single source of truth for all project data across its Transportation Improvement Program (TIP), Regional Transportation Plan (RTP), and project intake cycles.

Our approach

RPS implemented myProjects as CAMPO’s digital project management solution through a structured engagement that combined system configuration with process improvement. Our approach included:

Discovery and configuration workshops to map CAMPO’s processes and define success criteria across TIP, RTP, and project intake.
Custom workflow design for TIP amendments, RTP updates, and calls for projects, reducing turnaround times and improving auditability.
Real-time dashboards providing live insights into funding allocations, amendment status, project eligibility, and public-facing updates.
Sponsor-facing portals to streamline project submissions and document exchange, eliminating email back-and-forth.
Automated reporting templates to meet the requirements of federal and state agencies including FHWA, FTA, and TxDOT.

By optimising workflows, eliminating redundancies, and centralising data, myProjects transformed CAMPO’s project tracking and reporting environment into a more efficient and transparent system.

The result

The implementation of myProjects has delivered measurable benefits for CAMPO. By replacing manual spreadsheet consolidation and duplicate data handling, the system has reduced administrative overhead by an estimated three full-time equivalent (FTE) days each month. This has freed staff to focus on higher-value tasks and improved overall efficiency across the organisation.

The centralised platform has also strengthened governance, with role-based access, version control, and full audit logs ensuring data integrity and accountability. Real-time dashboards now provide staff, board members, and the public with up-to-date insights into Transportation Improvement Program (TIP) and Regional Transportation Plan (RTP) performance. Together with automated reporting to federal agencies, these improvements have delivered significant time savings and strong financial returns.

myProjects has provided CAMPO with a centralised, efficient, and transparent solution that not only streamlines program administration but also strengthens governance and supports long-term decision making.